Methodology · Sarah Studio

Not a tool. A complete operational system, calibrated to your agency.

Strategic audit, bespoke configuration, live within 7 days, 30 days of operational partnership after go-live. You're not paying for a setup — you're hiring a partner who takes ownership of your acquisition.

Book a free audit See the live demo
What we are not

Software you install and forget

  • We don't sell you a subscription to a generic SaaS
  • We don't hand you a training video and a PDF and walk away
  • We don't bill a "quick setup" then leave you stranded
What we are

Your outsourced acquisition team

  • A quantified strategic audit, on your real pipeline
  • An AI stack hand-calibrated by our team in under 7 days before deployment
  • A daily operational partnership for the first 30 days post go-live
The flow

Six steps, live within 7 days, supported for 30 days

Seven days to calibrate the stack and switch to production. Thirty days of daily operational partnership afterwards. The stack is fully ready before we ever touch your live infrastructure.

1
Day 0 · 30 min You + GILD-TECH

Strategic audit

A focused video call, no commercial fluff. We measure your current pipeline: monthly lead volume, acquisition channels, conversion rates, leakage points, team experience, GDPR constraints.

By the end, you walk away with your quantified monthly loss, an industry benchmark, and a precise roadmap. If we don't see real value, we tell you straight and we stop there.

2
Day 1 → Day 5 · backstage GILD-TECH

Deep diagnostic & bespoke architecture

Our team analyses your real acquisition channels, your historical response rates, your negotiators' tone, your market positioning. We don't configure Sarah from a generic template — we calibrate her to your identity, your instruction types, your client objections.

  • Full mapping of your current stack (CRM, mail, calendars, sources)
  • Algorithmic lead scoring tuned to your qualifying criteria
  • Sarah's tone matched to your brand (formal/casual, vocabulary, sign-offs)
  • Business thresholds (min budget, area, property type)
3
Day 5 → Day 7 · backstage GILD-TECH

Configuration & internal testing

We deploy your stack in a pre-production environment. Every workflow runs against real cases you provide. We simulate calls, WA messages, traffic spikes. No go-live until every scenario passes.

  • Automated workflows (sub-5min callback, follow-ups, brief, weekly review, dashboard)
  • Sarah WhatsApp 24/7 tested across 50+ prospect scenarios
  • CRM connection (Google Sheets, Reapit, Alto, Apimo, Hektor…)
  • Sarah Studio personalised to your brand
4
Day 7 · 4 hrs on-site You + GILD-TECH

Lightning go-live

Everything is already calibrated on our side. On switchover day at your office, we connect, switch to production, and run fifty safety checks before opening to real prospects. No business interruption, no negotiator pulled away longer than necessary.

Team onboarding via video call the same evening: 30 minutes to walk through Sarah Studio, the morning brief, push-to-talk voice, and how to read WhatsApp notifications. No printable manual, no extended training session.

5
Day 8 → Day 37 · 30 days GILD-TECH (daily follow-up)

Daily operational partnership

This is where 80% of the value lands. Sarah isn't delivered then abandoned. For 30 days, your GILD-TECH contact tracks your live pipeline, tunes the scripts, fixes blind spots, and recalibrates scoring based on your feedback.

  • Direct line (WhatsApp + video call within 4 working hours)
  • Weekly personalised report (not the automated weekly summary — a human debrief)
  • Continuous script and threshold tuning, based on your input
  • Two strategic check-ins (week 2 and week 4)
6
Day 37 → ongoing You (Sarah runs herself)

Autonomy + optional maintenance

By the end of the 30 days, your stack is dialled in. Sarah runs without intervention. You decide:

  • Pro Maintenance at £290/month: ongoing monitoring, on-demand tuning, new features auto-deployed
  • No maintenance: you keep the build, we stay reachable on a best-effort basis for critical incidents

No lock-in. No mandatory subscription. You paid for the stack — it's yours.

7 d
from kick-off
to production go-live
4 hrs
on-site presence
on switchover day
30 d
of daily operational
partnership post go-live
100%
refunded no questions asked
if dissatisfied within 30 days
What we ask of you

The bare minimum, nothing more

You provide 4 technical items and 2 short calls. The rest is on us — that's precisely what you're paying for.

Technical side

ItemHow
Your current lead listGoogle Sheet, CRM export or API
Dedicated WhatsApp numberYours or a new one in your name
Viewings calendarGoogle Calendar or export
Brand assetsLogo PNG/SVG, colours, tone of voice

Human side

WhenWho
Day 0 audit · 30 minYou, the decision maker
Day 7 go-live · 4 hrsYou + 1 negotiator
Team onboarding · 30 minAll your negotiators
Strategic check-ins (week 2, 4)You · 30 min each
Compatibility

Plays nicely with your existing CRM

You keep your main tool — Reapit, Alto, Apimo, whatever. Sarah Studio plugs on top in read mode, and write mode on the Scale plan.

CRMMarketAvailability
Google SheetsUniversalAvailable now
Custom webhookUniversalAvailable now
ReapitUK · #1 leaderBespoke calibration
AltoUK · Zoopla nativeBespoke calibration
ApimoFR · #1 leaderBespoke calibration
HektorFRBespoke calibration
Jupix, Vebra, iAd Connect, Périclès, Netty…UK / FROn request

30-day money-back guarantee

If Sarah doesn't deliver as promised within the first 30 days post go-live, you get the full payment back. No questions, no forms. Included in Pro and Scale — we hold ourselves to the very standard we sell.

Ready to measure what you're losing?

30 minutes on a video call, no commitment. By the end of the audit you know exactly how much your agency leaves on the table each month — quantified on your actual pipeline, not on a generic benchmark.

Book the free audit See the Pro plan · £2,490