✨ THE LUXURY NO ESTATE AGENCY HAS YET
Sunday night, you put your phone down.
Sarah, she keeps going.
The real luxury for an estate agency director in 2026 isn't a bigger office. It's a lighter mental load. Sarah qualifies, follows up, prospects, briefs your team. While you have dinner, sleep, or finally claim your weekend back.
5 sec
Response time to applicant
24/7
Including Sunday at 10:45pm
0
Hours of your brain required
How many instructions are you losing each month without knowing?
41% of estate agencies never respond to web enquiries (Roof.ai study on 74 brokerages). Not from incompetence — from lack of time. Your negotiators know it. Your competitors are quietly cashing in.
- The Rightmove enquiry hits at 10:47pm. You see it Monday 9am. John has already booked a viewing with the agency three streets down.
- Hire a junior to handle callbacks? £3,000/month × 12 = £36,000/year. Available 35 hours a week. Useless on Sundays.
- Generic chatbot on your website? Applicants want WhatsApp, not a grey widget asking for their email.
- Reapit, Alto, Jupix? They centralise enquiries. They don't ring them back in 5 minutes.
- Meanwhile, the agency next door installs an AI receptionist and quietly captures your enquiries while you sleep.
~£4,100
the commission a single missed instruction costs you this month — average UK property £288,000 × sole agency commission 1.42%
ONS June 2024 · The Negotiator 2024
Sarah, your new receptionist. She never sleeps.
No sick days. No bank holiday. No lunch break. 3 steps. Zero human intervention between the enquiry and the viewing booked in your diary. Not tomorrow. Tonight.
1
The prospect contacts your agency
Website form, Rightmove, Zoopla, OnTheMarket… or even a missed call. Sarah catches everything.
⏱ Instant
2
Sarah acknowledges and qualifies
WhatsApp message sent in under 5 seconds. Sarah asks 1 question: "Your buying timeline — 3 months, 6 months, or later?"
⏱ 5 seconds
3
Viewing booked in your diary
Sarah sends your Calendly link. The applicant picks a slot from your real availability. You're notified immediately on your team channel (Slack, Teams, email — your choice).
⏱ Within 2 min
A real conversation Sarah ↔ prospect.
Not a dumb chatbot. Sarah asks the right question, understands natural replies, and hands over to a human when in doubt.
- The prospect replies like to a human ("yeah within 3 months", "1", "tomorrow morning")
- If Sarah is uncertain, she escalates to your team (Slack, Teams or email) in 1 click
- Conversation logged in your Google Sheet — you keep full traceability
- Wording 100% adjustable — you can edit messages anytime
- The prospect gets a pro response that no human could have sent that fast
- Compatible with your existing WhatsApp Business number
Hi John, thanks for your enquiry to Bath Estate Agents. Our team will get back to you very shortly.
22:45
Great John! Before booking, one quick question: your buying timeline is more like 3 months, 6 months, or later? Just reply 1, 2 or 3.
22:46
Perfect John! You can pick a slot directly here (real-time availability): calendly.com/bath-estates/viewing
22:47
And every morning at 7am, your daily brief.
Sarah doesn't stop at qualifying enquiries. She also plans your day. Short WhatsApp at wake-up + detailed email for the office.
What you get every morning
- Today's viewings — time, prospect, property, budget, clickable phone
- Top priority callbacks — top 5 by score, justified ("John — re-engaged on Rightmove last night")
- 1 Sarah recommendation — "Start with X, 24h window, hottest applicant of the week"
- Pipeline snapshot — active applicants, weekly viewings, instructions to sign
- Multi-agent in Scale — 1 personalized brief per negotiator on the team
You wake up with your day already planned. No more "what should I do today?".
☀️ Today's brief · Tuesday 5 May · Hi John
07:00
🏠 3 viewings scheduled
• 10am Mary Dupont — 2-bed Bath
• 2pm James Martin — House Caluire £480k
• 4pm Anne Leroy — Loft Croix-Rousse
07:00
📞 2 priority callbacks
• Pat Dupont · 4 days no reply
• Camille Hugo · hot lead never called
07:00
⚡ Start with Pat — very hot applicant, 24h window.
07:00
📊 Pipeline: 47 active applicants · 8 viewings this week · 2 instructions to sign
07:00
And a real-time dashboard you check 30 seconds a day.
All your agency KPIs on one page. No software to install, no training — just a link you bookmark.
- 🏠 Today's viewings — time, prospect, address, budget, click-to-call
- 📞 Top 5 priority applicants — AI-scored, with the reason for each priority
- ⚡ Sarah's recommendation — who to call first and why
- 🌊 Applicant pipeline — applicants by stage, from new to signed
- 📊 Enquiry sources — what works this week, what doesn't
- ⚡ Sarah live activity — every qualification, every booking, every follow-up live
ROI — Sarah pays for herself with 1 instruction recovered.
The simple math we run during the audit. Official sources: ONS June 2024 + The Negotiator 2024 + Roof.ai 2023.
The average UK instruction commission
Average UK property price = £288,000 (ONS June 2024)
Average sole agency commission = 1.42% (The Negotiator 2024)
Avg commission per instruction ≈ £4,100
Pro at £2,490 paid back from the 1st instruction recovered.
Net: +£1,610 from a single instruction. And that's just one out of the enquiries quietly dying in your inbox every month.
Three tiers of administrative luxury.
A director's real luxury in 2026 is no longer thinking about everything. You choose the level you want to delegate.
Starter
The taster — 30 days to believe in it
£990 one-off
→ Live within 7 working days
or 3 monthly instalments of £363
- Sarah — 24/7 WhatsApp receptionist
- 1 portal connected (Rightmove, Zoopla, OnTheMarket, or Boomin — your choice)
- Industry-optimised generic scripts
- Automated viewing booking (Calendly)
- Access to the GILD-TECH real-time dashboard
- End-of-period report (instructions won, viewings booked, conversion)
- 30 days of usage included — to verify it works in your branch
Pro
Your digital receptionist — agencies with 1-5 negotiators
£2,490 one-off
→ Live within 7 working days
or 3 monthly instalments of £913
- Everything in Starter
- Personalised scripts for your branch (audit + director interview)
- 3 portals connected (Rightmove + Zoopla + OnTheMarket, or your combination)
- Integration with 1 CRM (Reapit, Alto, Jupix, Acquaint, or Vebra)
- Sarah Daily Brief — WhatsApp 7am + detailed email every day
- Auto callback under 5 min (WhatsApp + email + team channel)
- Auto follow-ups Day+3 / Day+7 / Day+14 if no reply
- Real-time dashboard tailored to your branch
- Auto weekly report Monday 8am
- Optional maintenance £290/month
Scale
A full-time virtual employee — agencies with 5+ negotiators
£4,990 one-off
→ Live within 7 working days
or 3 monthly instalments of £1,830
- Everything in Pro
- Sarah Voice — 24/7 phone receptionist (inbound calls)
- Multi-agent daily brief — 1 personalised brief per negotiator
- FSBO scraping (Rightmove + Zoopla) — Sarah spots fresh instructions to chase
- Expired listings detection — Sarah identifies competitor instructions coming up for renewal
- Dormant database wake-up (12 months) — Sarah re-engages your old contacts at the right moment
- Viewing prep sheet sent 1 hour before each appointment
- All portals connected (unlimited)
- Multi-CRM or custom ERP
- Optional maintenance £390/month
The simple rule: want to test it? Starter. Want a digital receptionist that runs on its own? Pro. Want the equivalent of a full-time employee who also prospects? Scale.
🛡️ 30-day money-back guarantee
If Sarah doesn't deliver in your first month, you get every penny back. No questions asked. Included in Starter, Pro and Scale.
Where we stand
Why not the others?
Roof AI, Structurely, MonAgent-IA, Hektor — an honest comparison.
| Criterion |
Sarah Studio
FR + UK |
Roof AI
US brokerages |
Structurely
US · Verse.io |
Reapit / Alto
UK CRM |
| WhatsApp 24/7 | ✓ primary channel | ✗ | ✗ SMS only | ✗ |
| Voice 24/7 (phone) | ✓ Charlotte 24/7 | ✗ | ✗ | ✗ |
| AI co-pilot for negotiator | ✓ Sarah Studio | ✗ | ✗ | CRM only |
| 30-day post-setup partnership | ✓ daily | ✗ | ✗ | ✗ |
| Money-back guarantee | ✓ 30 days | ✗ | ✗ | ✗ |
| Built for FR/UK independent agencies | ✓ target market | ✗ US 50+ agents | ✗ | enterprise UK |
The 5 questions every director asks us.
If yours isn't here, ask it directly during the free audit.
Will my applicants feel they're talking to a robot?
Sarah asks 1 relevant question then sends a Calendly link. It's faster than a human and more practical for the applicant — they pick their own slot instead of waiting for your callback. Wording is adjustable, the tone is human, the WhatsApp number is yours. You keep full control of the conversation.
What if Sarah misunderstands a reply?
Sarah automatically escalates to your team on your usual channel (Slack, Teams or email) if she's in doubt. You see the full conversation and can take over in 1 click. Escalations are rare (emotional situations, off-script questions) and each one trains Sarah further.
GDPR and compliance?
Sarah sends via your WhatsApp Business number with your branding. The data processing agreement with GILD-TECH is signed at kick-off. You remain Data Controller. Data stored in your Google Workspace, not ours.
Does it work with my CRM (Reapit / Alto / Jupix)?
Sarah doesn't replace your CRM — she sits upstream. She catches enquiries as they arrive, qualifies, books the viewing. Once the prospect signs an instruction agreement, you push them into your CRM as before. Sarah handles the pre-instruction phase where estate agency CRMs are weak.
How long before Sarah is live for me?
7 working days maximum, across all three tiers. The technical deployment on GILD-TECH's side runs in parallel with the validation phase: configuring your Calendly, testing with your team, validating the wording, connecting portals and CRM. Your first real applicant is handled by Sarah by the 7th working day after signature at the latest.
30 minutes. We quantify your loss. You decide.
Free audit, no commitment. We calculate live how much your agency leaks each month — and how many enquiries Sarah recovers from day one. 30-day money-back guarantee. If she doesn't deliver, you get every penny back.
Book my audit (free)